Job Description

The Purchasing Analyst I (Procurement Focus) is responsible for analyzing and optimizing procurement strategies. This role involves gathering and analyzing procurement data, forecasting market trends, and developing actionable insights to enhance purchasing efficiency and cost-effectiveness. The ideal candidate will have strong analytical skills, attention to detail, and the ability to work collaboratively with cross-functional teams.

Please Note: This position is a hybrid role, involving on-site work at our corporate headquarters in Concord, CA. Candidates who are fully remote or outside of reasonable commuting distance will not be considered.

Responsibilities:

• Collect data and analyze demand history related to procurement activities
• Create and issue purchase orders based on demand needs and monthly receipts plan.
• Obtain necessary approvals and ensure compliance with company financial goals.
• Generate and provide vendors with an annual view of demand forecast
• Monitor and track the status of all issued purchase orders to ensure timely delivery.
• Communicate with suppliers to confirm order receipt, delivery schedules, and any changes.
• Collaborate with Stores and other corporate departments such as Accounting and Distribution Center to edit and finalize POs.
• Maintain regular communication with vendors to ensure smooth procurement processes, including order discrepancies, delivery delays, quality concerns and quantity discrepancies.
• Manage the Rover and tracking database with delivery information and PO’s for purchasing team and DC.
• Actively communicate with vendors to confirm delivery dates and update all stakeholders when there are changes to delivery dates.
• Back up for Purchasing team as needed for responsibilities such as PO creation.
• Work closely with cross-functional teams, including accounting, merchandising and supply chain teams, to support business goals.
• Continuously identify opportunities to enhance pricing and item database processes, systems, and tools. Contribute to the development and implementation of new tools and technologies to streamline pricing and data.

Qualifications:

• 1-2 years of experience in an administrative role, including updating/analysing Excel spreadsheets.
• Intermediate knowledge of Microsoft Office Suite, email and Teams applications required.
• Demonstrated Excel skills required, including updating Excel spreadsheets and analyzing it to find conclusions.
• Advanced knowledge of Excel (writing and troubleshooting formulas, VLOOKUP) a plus.
• Intermediate knowledge of Access database(can run and make small changes to existing queries).
• Strong analytical, data-driven skills with the ability to collect, organize, analyze and disseminate significant amounts of information with attention to detail and accuracy.
• Clear and effective communication skills; able to express ideas and information in a clear, concise, logical and persuasive manner verbally and in writing and adapt to the needs of diverse audiences and/or complex situations; listens actively and encourages an open exchange of ideas and different points of view.
• Exceptional organization, attention to detail, and accuracy; able to effectively plan, manage and prioritize detailed projects/work with competing deadlines, instinctually follow-up and provide progress updates.
• Effective relationship and teambuilding skills; able to establish and maintain cooperative, mutually respectful working relationships.
• Strong interpersonal skills and sound judgment; able to anticipate and balance the needs and input of multiple stakeholders and make informed decisions and with tact and professionalism.
• Able to remain calm and focused pressure situations, operate with a sense of urgency and escalate issues beyond your experience.
• Able to effectively cope with change, shift gears and comfortably handle risk and uncertainty.
• Ongoing commitment to continuous learning and development; Asks for and uses feedback to improve performance, seeks and acquires new skills to improve effectiveness.
• Demonstrates creativity and innovative thinking when solving problems; generates new ideas and approaches to efficiently and effectively get the job done.
• Proactive, able to work independently with minimal guidance and as part of a team.
• Experience managing competing demands with prioritization skills.
• Associate’s degree preferred.

PFE Perks:

• Pet Friendly Workplace - bring your well-behaved pup!
• Grow with us: Many potential career paths and options for advancement within the company.
• Generous in-store employee discount that extends to your family.
• Be Healthy with a full range of health insurance options: Medical, dental, vision, life, long-term disability insurance. FSA and HSA options.
• 401(k) plan with employer match.
• Get Rewarded: Employee referral bonuses.
• Rest and Relax: Competitive Paid Time Off.

The salary range for this position is expected to be $26.45 - $28.85 per hour. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience.

About the Company

Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serve by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.

This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.

Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.

For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.

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