Job Description

Position: Accounting & Operations Manager

Location : In-office, Kittery, Maine, USA
Type : Full-time

Tangram 3DS is an international creative studio and marketing agency where technology and creativity unite. We work with leading real estate developers, architecture firms, and design teams on projects across the U.S., including Boston, New York City, Chicago, and Washington, D.C.

Our services include high-end 3D visualization, immersive media, AI-driven content, video production, web design, graphic design, and branding. We are a close-knit, collaborative team that values trust, accountability, clear communication, and doing things the right way.

We are seeking an experienced Accounting & Operations Manager to take ownership of our internal operations. This is a key leadership-facing role and works closely with company leadership to ensure the business runs smoothly, professionally, and efficiently.

This position wears three hats: accounting, office operations, and HR administration.

Responsibilities

Accounting & Finance

• Client invoicing, billing, project financial tracking, and follow-ups
• Accounts receivable tracking and collections
• Expense tracking and internal financial organization
• Working closely with leadership, our bookkeeper, and CPA
• Supporting month-end and year-end accounting processes
• Maintaining accurate financial records and documentation
• Monitoring payment status and proactively flagging issues

Office & Operations Management

• Day-to-day office operations and organization
• Managing vendors, utilities, phone, internet, and software subscriptions
• Checking and managing software licensing, renewals, and subscriptions, including service contracts and vendor plans
• Handling insurance policies, renewals, and related documentation
• Ordering supplies and managing office needs
• Creating, maintaining, and improving internal systems, processes, and documentation
• Tracking contracts, renewals, and deadlines

HR & People Operations

• Managing timesheets, PTO, sick time, and attendance tracking
• Payroll coordination and data accuracy
• Maintaining employee records and HR documentation
• Supporting healthcare, benefits, and 401(k) coordination
• Helping maintain and update the employee handbook and internal policies
• Ensuring HR compliance documentation is organized and up to date
• Serving as the internal point of contact for HR-related questions

Who You Are

• You have a background in accounting, finance, or bookkeeping
• You are highly organized, detail-oriented, and reliable
• You take ownership and consistently follow through
• You communicate clearly, directly, and proactively
• You are comfortable wearing multiple hats in a small business environment
• You enjoy bringing structure, clarity, and order to an organization

This role is ideal for someone who enjoys being the operational backbone of a creative company and wants their work to have real, visible impact across 3D, web, branding, and marketing projects.

Required Experience

• Accounting, bookkeeping, or finance experience
• Invoicing, billing, and collections experience
• Strong organizational and administrative skills
• Ability to manage multiple priorities and deadlines
• Comfort working in a collaborative, fast-paced environment
• Experience with accounting and office software tools
• Bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent professional experience

Preferred Qualifications

• HR or office management experience
• Experience in a creative agency, marketing studio, or professional services firm
• Familiarity with QuickBooks or similar accounting systems

Personality & Work Style
This role requires someone who:

• Operates with a high level of ownership, accuracy, and accountability
• Is highly organized, systematic, and disciplined in execution
• Communicates directly, clearly, and promptly with leadership
• Reports issues, errors, risks, and missed items immediately, not later
• Provides clear, precise answers, status updates, and written summaries when needed
• Flags problems early and proposes solutions rather than working around them
• Uses reminders, checklists, and systems to ensure nothing is overlooked
• Is comfortable delivering uncomfortable information when necessary
• Values transparency, trust, and professionalism

What This Role Is Not

• Not a junior or entry-level position
• Not a role where issues are hidden, delayed, or softened
• Not suitable for indirect communicators or vague reporting
• Not a position where missed details or late disclosures are acceptable

Work Arrangement
This is a primarily in-office position due to the operational and leadership-facing nature of the role. Limited, occasional remote flexibility may be available once systems are established and trust and performance are demonstrated.

Benefits

• Base salary range: $80,000–$100,000, commensurate with experience and qualifications
• Healthcare plan
• Paid vacation and holidays
• Paid sick days
• 401(k) Safe Harbor Profit-Sharing Plan (after 1 year)
• Collaborative, in-office work environment
• Limited, occasional remote flexibility once trust and performance are established
• Birthday and anniversary lunches

To Apply
Please send the following to jobs@tangram3ds.com :

• Resume
• Short note explaining why this role fits your experience and working style
• Salary expectations

Only serious applicants should apply. Qualified candidates will be contacted for next steps and interviews.

Equal Employment Opportunity
Tangram 3DS is an equal employment opportunity employer. We consider all qualified applicants without regard to gender, sexual orientation, religion, race, veteran status, or disability. We believe diversity and inclusion are essential to our success and actively seek to build a team with varied backgrounds and perspectives.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

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